Appointment Booking Software - Online Booking System| Book4Time

Appointment Booking

Book4Time’s easy-to-use appointment booking feature is a schedule optimizer and a calendar organizer with functionalities to support personalization, group booking, retail sales, and more, all in one central place! Manage your agenda, optimize operations, improve your guest experience and stop letting revenue fall through the cracks.

Scheduling Optimization

Optimize schedules so that everything runs as efficiently as possible and no time is wasted. Allow for ample clean up time between appointments and avoid rushes, overlap, and too much downtime. Make room to breathe and stay organized with color-coded blocks to track activity across your spa in real time.

Group Bookings

Book4Time allows unlimited numbers for group bookings for spa services, classes, and activities. Corporate events, bridal parties, and more are a breeze to schedule under a single reservation. Charge to one account or pay individually at POS, reduce risk of group cancellations by capturing a credit card and taking a deposit at time of booking.

Turn-Away Tracking

Do you know how much revenue you’re losing from turning customers away? Book4Time’s online booking feature logs reasons for turn-away – for example, a requested therapist was not available or the spa was too booked up at that time – so you can find out where, when, and why you’re losing guests, and optimize operations accordingly.

Calendar Organization

Organize your calendar with color-coded practitioner labels and titles, and create easy-to-read schedules that eliminate confusion. Label rooms and facilities, like sauna, couples room, or steam room, so you can see what’s happening with whom, and where, at a glance. Get a bird’s eye view of your day across your spa, activities, and classes.

Client Notes & Customer Information

Get the information you need just from looking at a customer’s appointment block. A quick glance provides information on how the appointment was booked, whether there are notes attached to a profile, if the guest has completed their intake form, and more. Book4Time’s scheduler tells you a lot of what you need to know about a customer without any extra clicks! A life saver when you’re busy and need information fast.

Appointment Cart

Book4Time’s Appointment Cart allows your service providers to communicate treatment notes and suggested retail items directly with the front desk through a device, placing the items in a virtual cart, so front desk staff can continue with the recommendation for suggested retail purchases at checkout. Streamline the experience and keep the communication flow between team members open!

ONLINE APPOINTMENTS

Our customizable booking platform lets you connect with your guests at anytime, from anywhere. Feeling creative? Use our API to build your own online booking experience.

GROUP BOOKINGS

Our booking wizard is the handiest way to schedule large groups and corporate events. Plus, groups can choose to check in under a single reservation, use a corporate account, or pay individually at POS.

CENTRAL RESERVATIONS

Link guest appointments across multiple visits to create a consistent customer experience and increase efficiencies. It’s never been easier to check a therapist’s availability or book day packages.

ACTIVITIES & CLASSES

Schedule yoga classes or wellness activities quickly and easily at the front desk — or let your clients book online. Plus, now you can capture activity-specific preferences and payment methods.

MOBILE FRIENDLY

Our web based management platform is also mobile friendly! Guests can conveniently book treatments, manage preferences, and view your promotions from their mobile or tablet devices.

PERSONALIZED EXPERIENCE

Use our API to create a branded booking experience — if you so desire. When it comes to your wellness business, the possibilities are endless. Ready to build your own experience?